Personal Assistant – Executive Support in Consulting Environment (Part-Time, Hybrid – NYC)
Job Type: Part-Time (15–20 hours/week)
Location: Upper West Side home office & Midtown East office, with hybrid flexibility
Compensation: $35–$50/hour, commensurate with experience
Reports to: Chief of Staff
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About Us
We are a U.S.-based consulting firm serving nonprofit and healthcare organizations domestically and internationally. With offices in New York, the Midwest, and the Southeast, our mission is to help mission-driven organizations achieve transformational growth.
Our culture is grounded in equity, inclusion, and respect, and we are committed to creating a workplace that affirms diverse identities, experiences, and perspectives, in full compliance with federal, New York State, and New York City anti-discrimination laws.
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Job Summary
We seek a polished and proactive Personal Assistant with consulting or professional services experience. This hybrid role combines personal support (calendar, travel, household, medical scheduling) with business responsibilities (consulting-standard document prep, editing, and client-ready deliverables).
The ideal candidate thrives in a fast-paced consulting environment, brings innovative solutions—including AI tool integration—and is comfortable representing leadership in client-facing interactions.
Note on Location: Due to frequent in-person responsibilities at a home office on the Upper West Side and an office in Midtown East, candidates who live on or near the Upper West Side, or who otherwise have a convenient commute, are especially encouraged to apply.
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Responsibilities
Manage personal calendar (travel, milestones, anniversaries, events).
Anticipate special occasions and coordinate appropriate gifts.
Schedule and manage medical appointments and prescriptions.
Oversee household vendors and logistics.
Draft, edit, and polish consulting-standard reports, proposals, and presentations.
Conduct research and prepare client briefs.
Liaise with clients and partners professionally.
Plan and coordinate complex travel logistics.
Advance the principal’s use of AI tools (ChatGPT, Copilot, Gemini).
Maintain expert proficiency in Microsoft 365 and manage workflows in Monday.com.
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Qualifications
Required
Minimum 3 years supporting executives in consulting or professional services.
Strong organizational and project management skills.
Exceptional writing, editing, and proofreading abilities.
Advanced proficiency in Microsoft 365.
Discretion, confidentiality, and polished client-facing presence.
Preferred
Experience in nonprofit or healthcare consulting.
Familiarity with donor databases (Bloomerang, DonorSearch, iWave).
Light design/formatting skills (PowerPoint, Canva, Adobe).
Experience refining workflows and applying AI for productivity.
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Schedule & Location
Hours: 15–20 per week, primarily weekdays.
Work setting: Hybrid — Upper West Side home office, Midtown East office, with some virtual flexibility.
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Compensation
$35–$50/hour, aligned with competitive NYC market rates for high-level PA roles.
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How to Apply
Please submit your resume and cover letter describing:
1. Your consulting/professional services background.
2. Experience managing calendars, travel, and logistics.
3. Document preparation and editing expertise.
4. Familiarity with Microsoft 365, Monday.com, and AI tools.
5. Weekly availability (preferred days/hours).
6. Your general commute proximity to the Upper West Side.
