Description About the Position:Our tax firm is looking for a reliable and organized Part-Time Administrative Assistant to join our team. This role is essential to maintaining smooth daily operations and supporting our staff during tax season and beyond. The ideal candidate is detail-oriented, proactive, and enjoys working in a client-focused environment. With flexible hours, this position is ideal for someone looking to balance work with other commitments while gaining experience in a reputable tax firm.Responsibilities:
Front Desk Management: Handle incoming calls, emails, and client inquiries in a professional, welcoming manner; manage client check-in and appointment scheduling.
Document Preparation & Filing: Assist in preparing, organizing, and securely filing tax documents, client records, and other sensitive information according to firm standards.
Scheduling & Calendar Management: Support scheduling of client appointments, meetings, and team events, maintaining an organized calendar for optimal efficiency.
Data Entry & Record Management: Accurately input client information into tax software and ensure all records are updated and maintained securely.
Client Support: Assist with client communications and follow-ups, including sending reminders, gathering documentation, and addressing basic questions.
Office Supplies & Organization: Monitor office supply inventory, order materials as needed, and keep common areas organized and ready for clients.
Project Support: Contribute to various team projects, particularly during peak tax season, with tasks such as assembling client packets and managing mailings.
Requirements
Qualifications:
Administrative Experience: Previous experience in an administrative role preferred, especially in tax, accounting, or professional services environments.
Attention to Detail: High level of accuracy and organizational skills, particularly with sensitive information and deadlines.
Communication Skills: Strong written and verbal communication skills, with a client-focused and professional demeanor.
Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with tax or client management software.
Confidentiality & Integrity: Demonstrated ability to handle confidential information with professionalism and discretion.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
