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The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division. This position functions as the administrative support supervisor for the regional office and all county offices within the region. This position manages regional support operations including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment, regional vehicles, cell phones and office space needs. Responsibilities include ensuring fiscal documentation and database entries in the Child Adult Protective Services (CAPS) and Purchasing, Entry, Receiving, Query (PERQS) systems are accurate, complete and timely and providing CAPS expertise and support to field staff and the regional administrator. This position acts as an executive assistant to the regional manager and supervises eight administrative support personnel throughout the region. Why Join DPHHS Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. TheState of Montana\'s comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience. Qualifications for this Career Opportunity Knowledge of State and Division purchasing and requisition policies Knowledge of division-specific purchasing and payment systems (CAPS, PERQS) Ability to foster collaboration and provide effective supervision Ability to stay on task with numerous interruptions on a daily basis Meet minimum qualifications: o Two years college or vocational training in business administration, accounting, finance, office administration, human resources or directly related field o One-year supervisory experience o One to two years directly related work experience o Other combinations of education and experience may be considered on a case-by-case basis How to Apply To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the \"relevant document\" box to ensure your attachments are uploaded correctly to your application for this position. Cover Letter – How has your education and/or work experience prepared you to be successful at this job? Resume References - Including previous supervisors Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below. Additional Information This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy. Title: Administrative Support Supervisor (00483) Location: Billings Requisition ID: 24142903
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Yellowstone County is seeking a Purchasing Agent to manage the purchasing of equipment, supplies, construction services, and general services for the County; does related work as required.
Examples of Duties:
- Researches, develops specifications, and prepares Invitations for Bid (IFB), Requests for Proposals (RFP) and Request for Qualifications (RFQ).
- Receives and analyzes quotations and bids for price and consistency of deliverables with specifications.
- Prepares price quote requests, when required.
- Consults with department heads concerning current and future purchasing and contracting needs, procurement concerns and budgeting.
- Mediates conflicts between County departments and vendors.
- Schedules and attends pre-bid meetings for invitations for bid and price quote requests.
- Attends the opening and public reading of bids.
- Reviews proposals received by County departments to determine if contracts are required.
- Prepares contracts, issues purchase orders and recommends the award of contracts to the Board of County Commissioners.
- Reviews purchase requisitions and determines method of purchase; works with Finance Director to ensure County compliance with financial requirements under state and federal grant programs as they pertain to the purchase of goods and services.
- Identifies and analyzes purchases for cost effectiveness; assists County departments with management of projects when required or requested.
- Prepares legal notices and obtains and disburses all pertinent information relating to public bids.
Minimum Qualifications:
- Bachelor\'s Degree in Construction Management, Business Administration, or closely related field; and
- A minimum of three (3) years\' experience in purchasing or contracting a variety of services, supplies, materials and equipment; or
- Any equivalent combination of experience and training totaling seven (7) years.
Desired:
- Construction experience.
Equal Opportunity Employer.
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The Administrative Support II - Fire Administration is responsible for assisting the fire department or function manager or function staff with the administrative work of the fire department or function.
Essential Duties and Responsibilities:
- Answers and screens calls or greets walk-in visitors.
- Assists the public with administrative requests for information.
- Provides counter service for the department and takes escalated questions.
- Serves as department security by controlling access to department work areas.
- Orders department office supplies.
- Receives supplies, matches invoices to purchase orders, enters appropriate codes and forwards for payment.
- Maintains oversight of Fire Records.
- Submits fire incident reports to the State monthly.
- Provides training on Fire Records data entry.
- Payroll entry for Fire and 911 Center employees.
- Transcribes, tracks and distributes Informational and Policy Notices.
- Places or ensures proper placement of material in paper or electronic file folders.
- Monitors file retention policies and ensures that they are followed.
- Controls access to files.
- Makes copies of file materials as necessary.
- Maintains fire and 911 websites.
- Records minutes of meetings, field notes, report content, letters or other material in electronic form.
- Proos materials prepared by self and others to produce professional results.
- Researches files or public sources of information to gather data requested.
- Prepares tables, lists, spreadsheets, databases, reports or other documents.
- Completes and submits routine report.
- Prepares and distributes Annual Report.
- Schedules meeting rooms and needed equipment.
- Prepares memos as directed.
- Enters Travel Requests and makes travel reservations.
- Monitors expense budgets and tracks revenue.
- Assumes the responsibilities of the Senior Administrative Support IV position in their absence.
Required Qualifications and Skills:
- High school diploma or equivalent.
- Three (3) or more years of combined education and experience, or equivalent.
- Must have strong interpersonal skills.
- Must have the ability to operate personal computer and be proficient with Microsoft Office applications, or equivalent.
Preferred Qualifications and Skills:
- Experience with city government and knowledge of department or function operations.
Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m.
Salary: $21.4623 - $28.7927 per hour. Salary reflects Step 1 and Step 7 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant\'s education, training, and experience.
Equal Opportunity Employer.
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You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.
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The Facilities Maintenance Support II performs a combination of routine cleaning and sanitation of assigned facilities and grounds as well as maintenance duties related to building plant systems and other facility related maintenance. Duties include cleaning floors, walls, windows, sidewalks, restrooms, work areas, break areas and public access areas of public buildings. Duties include removal of waste materials, collection of recyclable materials, landscaping and snow removal. Duties may include being observant of potential safety and security problems. Additional duties include mechanical and plumbing repairs, carpentry as well as maintaining boilers and related duties.
Essential Duties and Responsibilities:
- Performs routine cleaning and sanitation duties.
- Uses vacuum cleaners, floor scrubbers, carpet cleaners, polishers, floor waxers as well as hand cleaning supplies to maintain facilities.
- Safely uses cleaning chemicals.
- Removes waste material to dumpsters and recycling to proper collection locations.
- Removes snow from sidewalk areas and ensures that ice conditions are treated with salt or sand.
- Performs landscape maintenance.
- Performs daily boiler checks, blowdowns, controls checks, and chemical treatment operation.
- Performs weekly, bi-monthly, monthly, quarterly and annual duties related to the maintenance and operation of building mechanical and electrical systems.
- Performs a regular cleaning and janitorial materials inventory and maintains MSDS books in all appropriate locations.
- May order department supplies in order to maintain a working inventory.
- Receives janitorial supplies and stores them in designated areas.
- Observes people or conditions that may present a threat to safety and security and reports them to the proper authorities.
- Observes burnt out lights and either repairs them or reports them to maintenance staff for correction.
- Observes unattended packages left in the facility and calls for assistance if there is a possibility of a hazard.
- Monitors HVAC, plumbing, and electrical systems as directed and provides maintenance support to facilities maintenance staff.
- Patches and paints walls in assigned areas and performs other carpentry duties as assigned.
- Electrical repairs such as switch and receptacle replacement, driver replacement.
- Office furniture assembly and assists others with moves.
- Repairs faucets and valves and performs other plumbing repairs.
- Cleans and/or replaces air filters and checks belts in HVAC equipment.
- Performs repair and maintenance duties on doors and door hardware.
- May provide routine responses to the public on basic questions such as directions.
Required Qualifications and Skills:
- High school diploma or equivalent.
- Two (2) years facility maintenance and custodial experience, or equivalent.
- Must be able to answer basic questions from the public in a courteous manner.
- Must be able to pass a pre-employment drug test and a Federal fingerprint based criminal background check.
- Must have a valid Montana driver\'s license or must be obtained within thirty (30) days of employment.
- Must have a Low Pressure Boiler License or must be obtained within one hundred eighty (180) days of employment.
- Must have knowledge of basic computer skills to use systems related to HVAC.
- Must be able to utilize email and the Internet.
- Must be able to operate and repair and variety of hand tools, power tools, and medium sized equipment such as drills, saws, hammers, chainsaw, riding lawn mowers, weed eaters, and scissor lift.
Work Schedule: Monday through Friday, 8:00 a.m. - 4:30 p.m.
Salary: $21.3172 - $25.8914 per hour. Salary reflects Step 2 and Step 6 of a 7-step pay scale. Salary at hiring is dependent upon the applicant\'s training and experience.
Equal opportunity employer.
