Aztec Solar is seeking an Accounts Payable / Receivable Clerk to join our team! This is a full-time opportunity.
Primary Responsibilities:
A/P
Process vendor invoices, which may include verification of required documentation (W9, COI, etc.), reviewing purchase orders, and resolving discrepancies
Accurate G/L coding, inventory and job costing
Ensure proper documentation is stored for all vendors, invoices, and expense reports
Reconcile vendor accounts to statements
Audits invoices against purchase orders, packing lists, research discrepancies, and approve for payment.
Partner with the business and vendors to maintain current aging of vendor balances
Research, identify, and leverage best practices to identify improvements for the accounts payable role
Assist with monthly and annual close process including bank and credit card reconciliations, 1099s, and reconcile complex bills
A/R
Generate customer invoices for all service tickets, bids, and solar installations.
Process customer payments accurately along with daily check & credit card deposits
Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.
Researching and resolving account discrepancies, making collection calls.
Maintaining records regarding payments and account statuses.
Monitor incoming emails and voicemail messages.
Generating reports and statements for internal use.
Assist the accounting manager with data input, data corrections and reports as needed
Other duties as assigned by supervisor
Job Requirements
Thorough knowledge of A/P and A/R processes (minimum of 3 years’ experience required)
Must be customer service oriented
Proficiency in Microsoft Excel, QuickBooks, and / or other ERP systems (NetSuite, Sage Intacct, etc.) is a plus
Good written and verbal communication skills
Must be detail oriented, organized, and possess a high level of accuracy
