We are seeking an experienced and motivated Office Assistant to support our business and commercial real estate brokerage as well as our established law office. This is a part-time position (20–30 hours per week) with the potential to transition into a full-time role and opportunities for growth and additional income.
About the Role:
The Office Assistant will perform a variety of administrative, real estate, and legal support tasks. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment. We are looking for someone who takes initiative, communicates professionally, and is eager to learn and grow with our company.
Responsibilities:
Answer and direct phone calls.
Receive, sort, and deliver mail.
Maintain calendars, appointments, and schedules.
Create, organize, and archive client files.
Prepare basic documents using Microsoft Word, Excel, and Outlook.
Manage and update contact databases and client information.
Communicate professionally with clients, vendors, and business partners on behalf of the company.
Prepare and file legal documents with the court.
Draft contracts and transaction documents for real estate deals.
Track transactions and monitor key deadlines.
Assist ownership with special projects, marketing, and advertising initiatives.
Monitor and order office and marketing supplies.
Run occasional errands, including company and client deliveries, purchasing supplies, and assisting with event needs.
Perform other administrative tasks and duties as assigned.
Qualifications:
Minimum 3 years of office experience in a professional setting.
Proficiency in Microsoft Word, Excel, and Outlook required.
Typing speed of 45+ WPM.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks.
Exceptional attention to detail and accuracy.
Self-motivated and capable of working independently.
Ability to lift up to 40 lbs. without accommodation.
Valid California driver’s license and reliable vehicle with current insurance.
Excellent customer service and communication skills, including phone etiquette and scheduling experience.
Education & Preferred Experience:
High School Diploma (required)
Associate Degree (preferred)
Transaction Coordinator Certificate (preferred but not required)
Compensation: Based on experience.
If you are interested in joining our team, please email your cover letter, resume, and three professional references for consideration.
