Position Summary:
Title: GUEST SERVICE REPRESENTATIVE I, NAVY GATEWAY INNS & SUITES EL CENTRO, FLEXIBLE (0-19.5 HRS) Location: United States-California-El Centro Job Number: 240000ZS Come work for us as a FEDERAL EMPLOYEE , and help support our mission by providing customers with quality goods and services at a savings and to support quality of life programs for active duty military, retirees, reservists and their families. By choosing to work for the NEXCOM Enterprise, you will enjoy one of the best benefit packages available anywhere: - PAID ANNUAL AND SICK LEAVE - MEDICAL/DENTAL INSURANCE - FLEXIBLE SPENDING ACCOUNT - PENSION PLAN - 401k SAVINGS PLAN - LIFE INSURANCE - TAX FREE SHOPPING PRIVILEGES - FREE BUS PASSES/FREE PARKING - ACCESS TO NAVY LODGE HOTELS WORLD-WIDE Job Summary: Serves as first point of contact with guests at a Navy Gateway Inn and Suites and/or Navy Lodge property and handles all stages of guests’ stay; accommodating special requests, as needed, and resolving issues that may arise. Responsible for front desk operations, lobby appearance, guest service, related office operations and the safety, security and privacy of all guests. Duties and Responsibilities: - Must possess a welcoming manner and positive attitude, demonstrate effective communication skills, professionally interact with guests answering guest questions concerning lodging facilities, amenities and provides information about local attractions - Assists guests with all requests, in person or via telephone, including, but not limited to, making, confirming and/or cancelling room reservations, collecting payments and presenting lodging receipts, check-in/check-out process, authorized patron verification, guest room assignments, credit card processing etc. - Greets and welcomes guests upon sight, always maintaining outstanding guest relations. - Communicates with all lodging associates and chain of command concerning operations, guest issues or situations that require immediate attention. - Applies knowledge of standard operating procedures, processes and rules governing patron eligibility. Receives requests and processes reservations within established guidelines. When rooms are not available, provides a certificate of non-availability (CNA) and/or alternative lodging options in the area. - Assists Front Office Manager, Supervisor or Assistant General Manager (AGM) in handling group reservations, utilizes commitment agreement for all group per brand standards. - Reconciles shift transactions of all accounts and outlets of the property, ensuring complete balancing while maintaining guest service at all times. - Interacts with guests and receives and resolves guests’ complaints, including but not limited to: adjusting room fees, adjusting check-in/check-out times consistent with program policy, and refers unusual issues to immediate supervisor for assistance and/or resolution. Utilizes judgment and understanding of policies and procedures to better assist guests. - Registers and assigns rooms to guests, issuing room keys or cards; transmits and receives messages, and keeps records of occupied rooms and guest accounts, makes and confirms reservations, presenting statements and collecting payments, as necessary. - Operates a multi-line telephone system, records and delivers messages, as required, and answering inquiries pertaining to services, base facilities, area attractions and travel directions. - Responsible for inventory of all keys and other supplies and/or amenities maintained at the front desk. Keeps the front desk and lobby area clean and safe. - Responsible for assigned master key. Properly logs in and out using key log for record. Must report lost key to supervisor immediately, for security reasons. - Assists the Front Office Manager, Supervisor or AGM to train and instruct personnel assigned to the Front Desk. - Utilizes the Property Management System (PMS) to access guest information, retrieve reservation information and change or cancel reservations as requested by the guests. Verifies registration information, secures a credit card for incidental expenses and authorizes credit card for room charges. - Assists the Front Office Manager, Supervisor or AGM in ensuring that the Lost and Found is utilized in Property Management System and disposal processes are adhered to according to brand standards. - Logs trouble calls in the PMS and ensures the appropriate department is notified. Relocates guests to a different room, when required. - Operates POS to record sales from convenience store (if applicable). May assist in maintaining and stocking adequate supply levels. - Ensures all wake up calls are handled promptly and properly. Types any miscellaneous memos/correspondence required in the course of performing assigned duties. - Exchanges and maintains rotating change fund and daily log of moneys received and deposited. Securely maintains all records and access to guest safety deposit boxes; if applicable. - May be required to generate and print various reports from the PMS such as Expected Arrivals, Departure List, In-House Guest List and Night Audit reports as well as other daily, monthly or annual occupancy reports. Verifies accuracy of charges and makes appropriate changes if errors occur. - Completes all computer generated reports, as assigned, and notates any account discrepancies for action by management. - Prepares Close Bank Report and receipts at the end of each shift in accordance with established procedures. - May be responsible for the set-up and breakdown/clean-up of the complimentary \"self-service\" breakfast bar. Assist with preparing, heating, displaying and replenishing breakfast items available to guests during breakfast hours. Ensures surrounding area is returned to its original state and free of all left-over food by the end of designated breakfast hour. Required to obtain proper food handling certifications as applicable. - May be required to assist in laundry facility and issue/deliver supplies to guests. - May be required to possess a valid state driver’s license to travel to other lodging facilities as needed, within the normal scope of duties. - Will be required to work all shifts, including weekends and holidays as scheduled. - May be called upon to maintain operations during inclement weather and other emergencies for short period of time, during the absence of supervisor, GM or AGM. - May be required to obtain NEXCOM Hospitality Group (NHG) front desk certification within 6 months of employment, as well as, any other requirements. Performs other duties as assigned. This position is covered by American Federation of Government Employees, Local 1235 Union Agreement. Qualifications: GENERAL EXPERIENCE: One (1) year of general office clerical experience that demonstrated the ability to perform clerical duties satisfactorily. AND SPECIALIZED EXPERIENCE: One (1) year progressively responsible experience related to the position to be filled. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Study completed in a college, university, or junior college, above the high school level, may be substituted on the basis of one-half academic year of study for 6 months of experience.
Summary Performs a variety of duties in support of the Morale, Welfare, and Recreation (MWR) Community Recreation program that may include special events, recreation information/resources, command events, visiting ships or fleet support, community events, trips, tours, outings, party and picnic rental equipment, resale tickets, recreational green space management, bowling, Library, Liberty, grab-n-go, movies, and outdoor recreation. Responsibilities Provides customer service, information and support of Community Recreation programs and activities. Service to MWR customers includes, but is not limited to: checking patron eligibility to ensure authorized use of recreation facilities, resources and equipment, providing information about activities and program offerings, opening and closing facilities, ordering and restocking supplies, and preparing snack bar menu items or pre- packaged retail items. Assists in day-to-day administration of multiple programs to which assigned. Tasks include submission of event after-action reports, patronage data collection and entering program data. Provides recreation experiences related to leisure skill sets in the form of day and weekend trips. Assists in administering traditional and non-traditional workshops, clinics and events in a variety of leisure and recreation skills subject areas, in tune with offerings popular in the local area, including but not limited to camping, cycling, sailing, backpacking, canoeing, snow skiing, hiking and water sports. Conducts inventory, maintains inventory controls and maintains equipment for proper accountability of program equipment and resources. Ensures all rental or check-out forms are properly completed and reservation and check-out procedures are followed. Notifies supervisor or program lead if damage or loss has occurred. Checks Community Recreation equipment and resources in and out, collects any applicable rental fees, inventories items and completes inspections upon return. Assists in processing customer Internet registrations (i.e. Net Near You), initial log-ins and event registrations. Is accountable for the accuracy of daily sales transactions and completes a Daily Activity Report (DAR) at the end of every shift. Collects fees from customers associated with sales of tickets, retail and rental items, as well as from classes, trips, and various other Community Recreation programs using Point of Sales (POS) and computer programs. Performs inventory of various types of equipment, retail goods, supplies and items deemed to have cash value. Provides support for Community Recreation event set up and break down. Initiates and follows up on maintenance trouble calls to get equipment/facility issues resolved. Adheres to NAVMED P-5010 sanitation requirements. Researches and provides information and referral for a variety of recreational opportunities for individuals/families on and off the base. Assists in the creation of professional proposals, execution of agreements and follow-up. Performs community outreach to assist in the development of contacts. Develops working partnerships with both on base and off base organizations (park districts, forest preserve, clubs, special interest groups, etc.) to support and benefit MWR programs. Promotes use of recreational E-reading resources available through online MWR Library Program resources. Seeks ways to promote MWR facilities and events through outreach opportunities on base. Assists in updating of electronic and multi-media support tools, as needed. Performs entertainment and promotion scheduling. Assists in the planning, coordinating, publicizing, marketing and execution of MWR programs and special events. Actively supports the command statement on adherence to EEO principles and policies. Assists with recruitment, training and scheduling of Community Recreation staff. Performs administrative duties, all of which are accomplished through a variety of means, including computer software programs which track resource inventories, patron usage/comments, and program standards metrics. Performs other duties as assigned as they pertains to the duties of this position. Requirements Conditions of Employment Qualifications Combination of experience related to customer service and or recreation activity-based functions. Ability to organize, plan, administer special events and entertainment activities. Must be able to work independently, make sound decisions and have the ability to communicate effectively, both orally and in writing. Knowledge of the goals, principles, techniques and procedures used in organizing, planning and conducting leisure time activities. Knowledge of the Navy MWR mission and the entire scope of Community Recreation activities and their suitability for individuals, groups, ages and interests. Knowledge of the functions, procedures, and operations of recreation activities. Must have strong customer service skills. Ability to maintain records, compile and organize data for reports, and perform research on recreation topics for dissemination to customers. Ability to follow oral and written instructions. Knowledge of computers, office procedures and print production. Education A high school diploma or GED is preferred. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
Summary Performs a variety of duties in support of the Morale, Welfare, and Recreation (MWR) Community Recreation program that may include special events, recreation information/resources, command events, visiting ships or fleet support, community events, trips, tours, outings, party and picnic rental equipment, resale tickets, recreational green space management, bowling, Library, Liberty, grab-n-go, movies, and outdoor recreation. Responsibilities Provides customer service, information and support of Community Recreation programs and activities. Service to MWR customers includes but is not limited to: checking patron eligibility to ensure authorized use of recreation facilities, resources and equipment, providing information about activities and program offerings, opening and closing facilities, ordering and restocking supplies, and preparing snack bar menu items or pre- packaged retail items. Assists in day-to-day administration of multiple programs to which assigned. Tasks include submission of event after-action reports, patronage data collection and entering program data. Provides recreation experiences related to leisure skill sets in the form of day and weekend trips. Assists in administering traditional and non-traditional workshops, clinics and events in a variety of leisure and recreation skills subject areas, in tune with offerings popular in the local area, including but not limited to camping, cycling, sailing, backpacking, canoeing, snow skiing, hiking and water sports. Conducts inventory, maintains inventory controls and maintains equipment for proper accountability of program equipment and resources. Ensures all rental or check-out forms are properly completed and reservation and check- out procedures are followed. Notifies supervisor or program lead if damage or loss has occurred. Checks Community Recreation equipment and resources in and out, collects any applicable rental fees, inventories items and completes inspections upon return. Assists in processing customer Internet registrations (i.e. Net Near You), initial log-ins and event registrations. Is accountable for the accuracy of daily sales transactions and completes a Daily Activity Report (DAR) at the end of every shift. Collects fees from customers associated with sales of tickets, retail and rental items, as well as from classes, trips, and various other Community Recreation programs using Point of Sales (POS) and computer programs. Performs inventory of various types of equipment, retail goods, supplies and items deemed to have cash value. Provides support for Community Recreation event set up and break down. Initiates and follows up on maintenance trouble calls to get equipment/facility issues resolved. Adheres to NAVMED P-5010 sanitation requirements. Researches and provides information and referral for a variety of recreational opportunities for individuals/families on and off the base. Assists in the creation of professional proposals, execution of agreements and follow-up. Performs community outreach to assist in the development of contacts. Develops working partnerships with both on base and off base organizations (park districts, forest preserve, clubs, special interest groups, etc.) to support and benefit MWR programs. Promotes use of recreational E-reading resources available through online MWR Library Program resources. Seeks ways to promote MWR facilities and events through outreach opportunities on base. Assists in updating of electronic and multi-media support tools, as needed. Performs entertainment and promotion scheduling. Assists in the planning, coordinating, publicizing, marketing and execution of MWR programs and special events. Actively supports the command statement on adherence to EEO principles and policies. Assists with recruitment, training and scheduling of Community Recreation staff. Performs administrative duties, all of which are accomplished through a variety of means, including computer software programs which track resource inventories, patron usage/comments, and program standards metrics. Performs other duties as assigned as they pertains to the duties of this position. Requirements Conditions of Employment Qualifications Combination of experience related to customer service and or recreation activity-based functions. Ability to organize, plan, administer special events and entertainment activities. Must be able to work independently, make sound decisions and have the ability to communicate effectively, both orally and in writing. Knowledge of the goals, principles, techniques and procedures used in organizing, planning and conducting leisure time activities. Knowledge of the Navy MWR mission and the entire scope of Community Recreation activities and their suitability for individuals, groups, ages and interests. Knowledge of the functions, procedures, and operations of recreation activities. Must have strong customer service skills. Ability to maintain records, compile and organize data for reports, and perform research on recreation topics for dissemination to customers. Ability to follow oral and written instructions. Knowledge of computers, office procedures and print production. Education A high school diploma or GED is preferred. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
